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added english translation

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title: Newsletter Howto title: Newsletter Howto
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Newsletter Howto # Newsletter Howto
==================
What is a newsletter ## What is a newsletter
-------------------------------------------------------------
A **newsletter** is essentially a list of mail addresses to which mails are sent automatically by a software installed on the server. A **newsletter** is essentially a list of mail addresses to which mails are sent automatically by a software installed on the server.
Unlike a mailing list, newsletters are set as a one way communication, Unlike a mailing list, newsletters are set as a one way communication,
essentially they work as a **closed** mailing list. essentially they work as a **closed** mailing list.
To participate to a list and receive messages sent to it you need to subscribe.
To subscribe, you have to know the newsletter name and visit the page **https://noise.autistici.org/mailman/listinfo/NAME** ## How to request a newsletter
fill in the form and you should receive a confirmation message.
Enjoy! To activate a newsletter you need to request it from
[services](https://services.autistici.org) and ask for a mailing list in the service request page,
then in the following page insert the newsletter name, the domain, the mail address of the owner and select
the checkbox "Use as a newsletter".
Once that the request is approved (it could take some days) you should receive a confirmation email with password
and the link to the newsletter management page.
Howto manage a newsletter Howto manage a newsletter
----------------------------- -----------------------------
When you ask for a mailing list on our servers (managed by the software "Mailman"), If for example the newsletter is named NAME123, the link to the administration page is:
the first thing you'll have to do is log into the newsletter administration panel and configure its various options:
we have set the default options according to how *we think* people will want to use a newsletter, but our **https://noise.autistici.org/mailman/admin/NAME123**
ideas could be **very wrong** about your needs and wishes.
Some of the settings are forced: To enable an email address to send messages to a newsletter you need to:
send_reminders = 0 - **add it as a subscriber**.
respond_to_post_requests = 0 - **remove the moderation flag**
default_member_moderation = 1
generic_nonmember_action = 3
if you change them, they will be reset in a few minutes. This has to be done for every email address you want to authorize su send messages.
So log into your **https://noise.autistici.org/mailman/admin/NAME** page and start working on it.
### General Options ### General Options
...@@ -47,59 +45,41 @@ Most of the default options will be fine, but you should know that you shall **n ...@@ -47,59 +45,41 @@ Most of the default options will be fine, but you should know that you shall **n
your newsletter. your newsletter.
### Password ### Membership Management
In the *Password* page you will be able to change and reset your admin password. The *Membership management* page will easily be one of the most visited page in your newsletter administrator experience.
To subscribe several adresses you should go to the *Mass subscribing* section, where you can add - one per line -
a list of emails to subscribe to the newsletter. You will also be able to write a short welcome message to the ones you are subscribing.
### Membership Management Please do not subscribe hundreds of email addresses without their explicit consent. In the mass subscription page you can choose "invite"
instead of "subscribe" in the checkbox so that users will receive an invitation messages with a link to click to complete the subscription.
![](/static/img/man_newsletter/AI-bulk-subscription.png "Mass subscription")
The *Membership management* page will easily be one of the most visited page in your newsletter administrator experience.
In the *Membership List* subpage you'll find a list of all the mail subscribed to the newsletter along with a series of option for each one of In the *Membership List* subpage you'll find a list of all the mail subscribed to the newsletter along with a series of option for each one of
them: them:
- *mod* refers to moderated users, ie users whose message will need administrator approval before being forwarded to the list - *mod* refers to moderated users, so people that not allowed to send messages to the newsletter.
All users should be moderated, with the exception of the user(s) authorized to send a newsletter. Only the authorized people should be not moderated, so for example you should set as not moderated your email address and/or that
- *nomail* refers to users who are not receiving the list messages for several reasons (their mailbox could be full or disabled). of other people authorized to send messages. Note: the email of the admin of the newsletter is not automatically authorized to
- *digest* and *plain* refer to the way these users receive the list messages: *plain* means they will get each mail individually, while send messages, so even this address should be subscribed to the newsletter and not moderated.
*digest* allows them to receive a daily/weekly/monthly summary of the newsletter messages in a single mail
If you want to unsubscribe a single user, just click on the *unsub* box next to his/her mail and then on *"Submit your changes"*. ![](/static/img/man_newsletter/AI-newsletter-moderato.png "Moderation")
To subscribe multiple users simultaneously, go to the *Mass subscription* subpage and fill in the form with one mail per line. You will also If you want to unsubscribe a single user, just click on the *unsub* box next to his/her mail and then on *"Submit your changes"*.
be able to write a short welcome message to the ones you are subscribing.
**ATTENTION**: do not subscribe hundreds of email addresses without their explicit consent. In the mass subscription page you can choose "invite" instead of ![](/static/img/man_newsletter/AI-newsletter-cancella.png "Unsubscribe")
"subscribe" in the checkbox so that users will receive an invitation messages with a link to click to complete the subscription.
### Privacy Options ### Privacy Options
The *Privacy Options* page is **one of the most important part** of your administration panel. Let's start with the *Subscription rules*. In the *Sender filters* page, the default action for messages from moderated users is to hold messages, you can set it to discard
so that you are not notified about these messages.
- *Advertised* is the option to point out wether you want your list to be known to the public or not. The default value is **no**. In the sendr filter page you can also authorize addresses not subscribed to the newsletter to send messages:
- *Subscribe Policy* specifies what a user should do to subscribe to a list: reply to an automatic mail sent by the mailing list software, look for the "List of non-member addrresses whose postings should be automatically accepted" field and add the email address.
wait for administrator approval or both. The default value is to require both steps to subscribe to the list.
- The *Ban list* is a list of email who are forbidden subscription to the list
- The last interesting option allows you to choose who can see the list of people subscribed to the list. The default option allows only
list subscribers to see who are the other people subscribed, but it's possible to extend this possibility to anyone or to shrink it to
the administrator only.
The *Sender filters* is set so that messages coming from non-subscribers are *discarded* by default, without any notification.
If you want to authorize someone that is not subscribed to the newsletter to write messages,
search for the option "List of non-member addrresses whose postings should be automatically accepted" and add the
address you want to authorize.
### Archiving Options
The *Archiving Options* page is **very important** since it includes the options to decide wether a list messages will be **public** or
**private**. Please be careful with this page options since setting up a **public list** implies that your subscribers messages will be
available on search engines freely!
- The *Archive* option allows the administrator to decide wether to keep a copy of the list messages on the servers or not. The default
option is **no** so if you do not change this the only copy of the list mails will be in your subscribers computers.
- The *Archive private* option allows the administrator to decide wether the list archive will be publicly available on [our servers](http://lists.autistici.org/)
or only available to subscribers on a dedicated page (whose link you will fine in your administration panel)
For details, see the Mailman manual: For details, see the Mailman manual:
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...@@ -82,8 +82,8 @@ alla pagina. ...@@ -82,8 +82,8 @@ alla pagina.
## Opzioni per la privacy ## Opzioni per la privacy
Nei *Filtri sul mittente* è impostato che i messaggi dei non iscritti devono essere *scartati* (ovvero cestinati senza che la cosa Nei *Filtri sul mittente* è impostato che i messaggi dei non iscritti devono essere *sospesi*, potete anche impostare *scartati* per
venga notificata agli autori). non ricevere le notifiche di questi messaggi.
Se volete autorizzare all'invio qualcuno che non e' iscritto alla newsletter, Se volete autorizzare all'invio qualcuno che non e' iscritto alla newsletter,
andate nella sezione Privacy -> Filtri sul mittente andate nella sezione Privacy -> Filtri sul mittente
e cercate l'opzione "List of non-member addrresses whose postings should be automatically accepted" e cercate l'opzione "List of non-member addrresses whose postings should be automatically accepted"
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